Privacy Notice For Job Applicants.

Privacy Notice for Job Applicants

Last updated: December 2025

Thank you for your interest in joining our team. We respect your privacy and are committed to protecting your personal data.

1. Who we are

Archibaldistudio( operates the careers section of our website https://archibaldistudio.com and processes personal data submitted by job applicants.

2. What data we collect

When you apply for a position, we may collect:

• Contact details (name, email, phone, address)
• CV / resume and cover letter
• Professional qualifications, work experience, education
• References (if provided)
• Information from interviews, tests, or assessments
• Optional data (e.g., photo, LinkedIn profile, portfolio links)

3. Why we process your data

We use your information solely for:

• Managing and evaluating your application
• Communicating with you about the recruitment process
• Complying with legal obligations (e.g., equal opportunities monitoring, where permitted)
• Preventing fraud or illegal activity

We do not use automated decision-making (e.g., AI screening) that would produce legal effects for you.

4. Legal basis for processing

We rely on:

• Your consent (when you submit an application or upload documents)
• Legitimate interest (to assess candidates fairly and efficiently)
• Legal obligation (e.g., reporting requirements)

You may withdraw consent at any time — this will not affect the lawfulness of processing before withdrawal.

5. Who we share your data with

We do not sell or rent your data. We may share it with:

• Internal HR and hiring managers
• Technical service providers (e.g., applicant tracking system, email platform) — only under strict data processing agreements
• Third-party assessors (e.g., for technical tests), if relevant — with your prior notice

6. How long we keep your data

• If your application is unsuccessful: up to 6 months (or longer if required by local law or with your consent)
• If you are hired: your data is transferred to your employee file and retained per our employee privacy policy
• You may request earlier deletion at any time.

7. Your rights

Depending on your location, you may have the right to:

• Access, correct, or delete your data
• Restrict or object to processing
• Request data portability
• Lodge a complaint with a supervisory authority

To exercise these rights, please contact us at: [email protected]

8. Questions?

For any privacy-related inquiries, contact our Data Protection Officer (if appointed) or:
📧 [email protected]
📬 [email protected]